2 min read
How many windows do you have open on your screen each day in order to connect with other members of a project team and to stay abreast on the latest project happenings? Most likely you click back and forth between different application windows all day long. Send a chat over here, reply to group email over there, and don’t forget to find the latest and greatest version of a project file buried somewhere in a cloud folder. This sort of disjointed workflow forces team members to string together all of the project information in their heads – a place where things tend to get lost. Wouldn’t be nice if there was one shared space for all of this team interaction to take place giving each team member complete transparency of the project status?
One tool to rule them all
Microsoft has created this much-needed collaborative hub with its solution Microsoft Teams. Microsoft Teams brings together all of the digital capabilities required for seamless team communication and workflow in one platform – chat, voice and video calls, file sharing and file editing. Currently, Microsoft Teams integrates with over 140 different applications, allowing teams to customize workspaces with a variety of third-party services. So, you don’t have to give up your Smartsheet task list – bring it into the hub.
Microsoft Teams comes bundled in most of the Office 365 business packages, and they also offer a free, limited-use guest version. So, if a team already uses Microsoft tools, they likely already have access to Microsoft Teams, making implementation simple.
Teams vs Skype
Microsoft’s popular Skype for Business tool has also been embedded into the Microsoft Teams platform, providing the new collaborative hub a robust, cloud-based infrastructure for video and audio calls. Microsoft plans to slowly phase out Skype for Business over a few years, giving users plenty of time to transition to Microsoft Teams.
Like other digital collaboration tools, Microsoft Teams allows users to engage in the digital workspace from anywhere - a mobile device in Auckland, a desktop in Billings or a conference room digital whiteboard in London. The physical and digital barriers that used to frustrate team members and stall project progress have been eliminated.
Customizable on mobile and desktop
Microsoft has focused its 2019 product enhancements of Teams on firstline workers. This is a large chunk of the workforce involved in service or task-oriented roles who also have a need for a communication and collaboration tools, but require mobile platforms due to the nature of their jobs. Microsoft Teams is flexible and customizable enough to enable collaboration across all types of jobs within any kind of industry. Workers on the warehouse floor have access to the same powerful tool as the project managers in the corporate office.
Microsoft already has big plans for further enhancing Teams in the near future. New features will include integration with Cortana (Microsoft’s voice assistant), transcription and recording of calls and meetings, and translation capabilities within chat. Recent updates include workflow, Microsoft Whiteboard, usability, and more.
Leave behind those clunky group email threads where important information goes to hide. Use Microsoft Teams to bring your project team into the same digital “room” where seamless collaboration and communication and easy file access can move projects forward quickly.